Intelligent Touchless AP Automation
Zoyer supports a complete touchless process for the account payables cycle. spanning invoice capture, validation approvals, payments and reconciliation. By investing in an entirely digital platform, within weeks, AP teams can eliminate manual work, grow with a lower cost structure and reposition themselves as a strategic value partner.
Integrate budgets with accounts payable for better control
Businesses can align budget allocation efforts with spends to improve oversight and track out of policy spends. The budget management module manages all budget types: Operational (OPEX), Capital Expenditures (CAPEX), Project-based, and Contract- based by each cost centre.
Process 5X increase in invoice volume without additional headcount
Reduction in invoice processing costs
lower exceptions in invoice processing
Design flexible approval
workflows for POs invoices
Businesses can digitalise core workflows for purchase orders, invoice processing and payments aligned to organizational policies. Advanced workflow modules provide complete flexibility to configure simple or complex approval hierarchies based on specific attributes — cost centre, department, invoice amount, due date – tailored to specific business needs. Digitalised workflows ensure all invoices are automatically captured, assigned to the proper workflow and routed electronically for approval to keep business moving.
Pre-approve every invoice
The accounts payable process is fully integrated with the requisition process, Employees can easily upload electronic POs that are automatically routed to suppliers based on pre-configured rules. Once accepted, the goods received note is generated, the invoice is automatically matched to the PO, and the receipt is automatically matched to the invoice, creating a 3-way match and eliminating errors.
Intelligent data capture
Zoyer supports advanced digital data extraction capabilities and optical character recognition to extract relevant information from invoices, including header and line-level details. Users can make appropriate adjustments where necessary to improve data accuracy.
Match and pay with confidence
Automated invoice processing uses 2-way or 3-way matching rules to ensure invoices align with the goods or services being billed and purchase orders. Invoices are automatically validated line-by-line against POs or contracts, without any human intervention. Matched invoices are automatically routed and billed to the right expense accounts. The ability to dynamically flag variances for resolution, even before the invoice enters the approval stream, minimises the risk of financial misstatement and fraud.
Improve processing efficiency by setting tolerance levels for out of budget spends. Invoices that exceed permissible thresholds are routed through an exception handling workflow for resolution. The relax rules can be defined in percentage or absolute amount terms and are enforced in event of a mismatch between
Billed quantity and received quantity
Price exceeds purchase order schedule price
Invoice amount exceeds allocated budgets
Approvals made simple
Approvers can review and approve invoices directly from the mobile app, web, email or What’s App to reduce follow-ups and speed overall clearance process. The invoice documents and history are stored in the AP Automation system and can be accessed anytime for faster and better invoice decisioning.
Proactive alerts for speed
Automated approval reminders including prebuilt notifications for upcoming, pending, or overdue payments, free employees and AP teams from manually following up for approvals.
Easy to use mobile app
Fully functional mobile app provides executives the ability to easily access, review and approve invoices right from their phones, minimising delays and smoothening the accounts payable process.
- Review and approve purchase orders
- Review invoices that require approval
- Gain complete visibility into invoice details
- Take actions to approve or reject invoices
- Receive notifications from purchases that need attention.
- Retain visibility into past actions using action history
- Use in-platform comments to increase transparency and context around each request.
Zoyer is compliant with India-specific taxation and accounting regulations, lowering compliance overheads and giving businesses more time to focus on running the business All invoices and POs are securely archived in compliance with tax and accounting regulations for document storage and retrieval. Zoyer teams constantly tracks policy changes to adjust internal processes accordingly.